Head of Project Coordination

Cégleírás / Organisation/Department

Our partner is a market leader in the domestic renewable energy sector. Their primary focus is the design, development, and operation of large-scale, next-generation, and eco-friendly solar farms.

Pozíció leírása / Job description

Cross-Department Communication (primary focus): 

- Act as the central coordination point across all departments, ensuring decisions, dependencies, and status updates reach the right people at the right time.  

- Identify and close communication gaps proactively - surfacing where teams are misaligned, blocked, or waiting on one another.  

- Establish shared channels, conventions, and a single source of truth so that information no longer lives in silos.  

- Facilitate the handoffs between project phases and between departments, making sure context travels with the work.  

Tracking, Reporting & Follow-Up 

- Design and maintain the project tracking framework: timelines, milestones, action items, dependencies, and deliverables across all active projects.  

- Run a consistent reporting cadence (weekly/monthly dashboards and portfolio status reports) giving the GM and leadership a clear, real-time view of progress and bottlenecks. Track action items to closure across departments, following up proactively and flagging slippage before it becomes critical.  

- Set up and administer the supporting platforms and tools (project management software, shared documentation, templates).  

Decision-Support & Governance 

- Prepare the groundwork for decisions: assemble the relevant data, options, and stakeholder input so leadership can decide quickly and with full context

- Document and communicate decision outcomes and resulting follow-up actions, maintaining a clear decision log.  

- Organize and run project governance meetings - agendas, minutes, action logs, and follow-through.  

- Identify recurring process gaps and continuously improve the coordination framework.  

What Success Looks Like (First 6-12 Months) 

- Departments are visibly better aligned; fewer surprises and less time lost to miscommunication.  

- A single, reliable source of truth for project status that the GM can trust without chasing updates.  

- Action items consistently tracked and closed; fewer items falling through the cracks.  

- A predictable reporting and meeting rhythm that reduces ad-hoc firefighting.

Elvárások / Requirements

- Proven experience in project coordination, PMO, or program management, ideally across multiple parallel projects.  

- Exceptional communication and stakeholder-management skills; able to coordinate senior people without holding formal authority over them.  

- Strong organizational and process-design skills; able to build structure where little exists. Proficiency with project management and collaboration tools (e. g. , MS Project, Asana, Monday, Smartsheet, or similar).  

- High degree of discretion, ownership, and proactivity.  

- Experience in renewable energy, infrastructure, or construction projects is a strong plus, but not essential – a strong PMO generalist who can quickly learn the development lifecycle is welcome.  

Key Attributes:

- Influences through clarity and reliability rather than authority.  

- A natural communicator and follow-up engine, comfortable in the gap between many stakeholders.  

- Structured and detail-oriented, but able to hold the portfolio-level picture. Ambitious enough to grow the function into a small coordination office over time.

Amit kínálunk / Offer

What our partner offers:

- Competitive base salary (or: Outstanding base salary)

- Company car for personal use

- 1 day of home office per week

- Green and sustainability-focused projects