Headcount Planning Specialist Budapest

Headcount Planning Specialist
Budapest
Budapest, Budapest, HU

About the Role

We are seeking a Workforce Planning Manager to join our team. In this role, you will be responsible for reflecting the workforce situation of a given function within R&D and translating this into resource availability (FTEs). You will ensure alignment with organizational evolution, turnover, recruitment, and insourcing strategies, while performing analyses to support capacity management, resource allocation, and workforce actuals.

Main Responsibilities

• Ensure accurate workflow and network is in place for gathering information from R&D Functions and from People & Culture
• Establish trust relationships with Managers or their Representatives (e. g. , data owners) in R&D Functions and with Operational Planning and Capacity Business Partners to secure timely and quality input
• Create and regularly update data on all resources (e. g. , contract type, direct time, contract dates, open positions creation) managed in the RDPM tool (Planisware solution) for R&D and on RBS Power Apps for Vaccines
• Leverage all Business Intelligence (BI) data visualization reports (e. g. , RDPM-Workday) to monitor data quality, both quantitatively and qualitatively, and to perform regular Quality Control
• Provide functional specifications for new or upgraded reports, recommend reporting improvements, and contribute to developing BI solutions, including expertise in establishing Resource Breakdown Structure (RBS) policies for capacity management
• Participate to User Acceptance Tests (UAT) for reports development
• Perform analyses of workforce evolution and time-tracking adherence, monitor data quality; recommend, and successfully implement corrective action plans discussed and aligned with R&D Functions
• Support Workforce and Capacity reviews with Business Partners and assist management by preparing regular reports
• Ensure with the OPCM Management that the 3 pillars of capacity management (FTE availabilities, forecast and actuals) are aligned
• Ensure accuracy of process and training documentation through contribution to the yearly review process; proactively suggest process improvement and simplification
• Provide Time-Tracking (TT) training and assistance to RDPM time-card users to guarantee a high level of adherence and to secure data quality. Develop appropriate communication (incl.communication channel) to TT population to secure a high level of accuracy

About You

To be successful in this role, you will need:

• Strong knowledge and experiences of processes of Operational Organizations around Planning & Resource management, more specifically capacity management
• Experience in Pharma R&D including knowledge of R&D value chain and key contributing functions would be a plus
• Experience in resource management or as local site controller
• Experience in Project and Resource Planning Management digital solutions (Planisware is a plus)

Benefits

We offer a range of benefits to support your career and well-being, including:

• A supportive, future-focused team environment
• A flexible home office policy
• A thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact
• A wide range of health and wellbeing benefits, including high-quality healthcare, prevention and wellness programs and at least 14 weeks' gender-neutral parental leave
• An individual and well-structured introduction and training of new employees and we will dedicate a Buddy for you to better navigate in your first weeks

Why Choose Us

We are a company that values diversity, equity, and inclusion. We provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed.